Back-Office Management
Back-Office Management for Contractors & Suppliers
We handle incoming emails, quote requests, tender paperwork, invoicing and client follow-ups — so you can focus on the job site. Low monthly cost, fast turnaround, and professional templates.
Fast Quote Turnaround
We draft & send branded quotations quickly using your price lists — you approve before sending.
Inbox Managed Daily
We triage emails, respond to enquiries, and make sure no opportunity is lost.
Tender & Compliance Ready
We help with CSD/CIDB updates, tax & company docs, and tidy filing for submissions.
Simple Packages
Once-off onboarding: R350 (email setup, templates, drive structure). Cancel anytime.
- Email monitoring (Mon–Fri)
- Up to 10 quotations / month
- Basic document filing (Drive)
- Invoice drafting (on request)
Ideal for one-person contractors & suppliers.
- Everything in Starter
- Up to 30 quotations / month
- Tender pack prep (1 / month)
- Supplier quote sourcing (3 suppliers)
- Weekly follow-ups & pipeline sheet
Great for growing SMEs active in tenders.
- Everything in Admin Plus
- Includes unlimited quotations within normal business volume.
- Two tender submissions / month
- Compliance tracking (CSD/CIDB reminders)
- Monthly management report
Perfect for busy contractors needing complete admin support.
Add-Ons (On Demand)
Tender Submission Assist
From R600–R1,500 per submission (forms, collation, PDF export).
- Bid forms, annexures, supplier docs
- Compilation & quality check
Compliance Updates
CSD update R450 · CIDB grade admin R600 · Tax & BO updates on request.
Quotation per Document
R75 per quotation (outside plan) — branded PDF + email send.
Drive & Filing Setup
Google Drive structure, client/project folders, templates R300.
CRM Sheet Setup
Lead & pipeline tracker in Google Sheets R400.
Phone Answering (Add-on)
Call/WhatsApp triage & call-back log R300 / month.
How It Works
- Onboard (24–48h): We set up shared email rules, templates, and your Drive structure.
- Operate: We monitor inboxes, prepare quotes/invoices, and manage enquiries daily.
- Report: Weekly pipeline update (quotes sent, wins, follow-ups due).
- Improve: Monthly review to refine templates & response times.
FAQs
Can you use my existing email address and templates?
Yes — we work inside your Google Workspace/Outlook and update or create branded templates for quotations, invoices and tender forms.
How do you handle data security?
We use shared mailboxes with role-based access and store documents in your own cloud (Google Drive/OneDrive) with folder-level permissions.
What industries do you support?
Construction contractors, material suppliers, maintenance services, civil works, cleaning, security, and other SMMEs.
Can you manage tenders end-to-end?
We prepare packs, track deadlines, and submit digitally where allowed. Pricing varies by complexity; on-site submission can be arranged.
Ready to hand over the admin?
We’ll set up your virtual back-office in 24–48 hours. Prefer WhatsApp? We’re quick there too.
- WhatsApp/Call: 078 505 7875
- Email: sales@morenatech.co.za
- Address: 2 Attie Fourie Street, Vanderbijlpark, 1911